Hybrid Service
Who is this service for?
The hybrid service is for Freeholders and Resident Management Companies (RMC’s) that self-manage their property. You may already be self-managing or looking to start in this way.
Why choose this service
You are happy dealing with the leaseholders, occupiers and contractors, you just don’t have the software to raise the demands as required, track invoices and make payments.
Its cheaper than full management.
How does it work?
You deal with the leaseholders, occupiers and contractors.
We charge a fee for the book-keeping services, and you do the rest yourselves.
Our Service
- We check a copy of your lease and inform you what you should be maintaining and when and how the leaseholders should pay. We check if the lease allows you to have a reserve.
- We have a client account, and we are regulated by the RICS to hold client money.
- We load a budget (provided by you) on to our software system and raise demands in accordance with the lease.
- We chase arrears in accordance with our policy. If the leaseholder has not paid by the time they have received the demand and two arrears chaser letters we inform you that further legal action is required.
- We pay contractors once you provide the invoice and your approval to do so.
- We can email you a quarterly expenditure report.
- We can send your accountants the bank reconciliation when they prepare the year end accounts. Alternatively, we can arrange for our accounts team to assist you with the accounts but this would be a separate fee.
- We will let you know what surveys or reviews (e.g. Asbestos Survey, Risk Assessments, Covenant Review etc) you should consider having and why so that you can instruct them as required.
Other Services you may be interested in
Company Secretarial Service
Filing the confirmation statement
Calling the AGM (not hosting or attending)
Receiving proxy forms
Completing the online application for Companies House for appointing directors
Major Works Support
Working with a firm of surveyors, we can issue the section 20 notices, liaise with the surveyor and you regarding the specification, obtaining tenders and instructing the work.
Insurance
If you want to insure the property you can organise this yourselves however if you would like EVC to insure your property on our block policy, (which may give you savings), we can arrange this on your behalf. In this instance, the broker earns a commission of 15-20% when they place a policy (depending on what they agree with the insurers). This commission is then shared with EVC who could earn up to half of that.
We are DPB registered which means you will find EVC Property Management Ltd on the FCA register which allows us to deal with insurance.
Additional
We can assist with lease enquiries or professional advice can be obtained for a previously agreed fee usually based on an hourly rate.